Cancellation Policy - Exhibitor

GENERAL POLICY
All cancellations and requests for a refund must be submitted in writing to the TPC address provided.

Cancellations received before midnight on June 20, 2026, will result in TPC retaining 25% of the initial payment. Cancellations received between June 21, 2026, and July 21, 2026, will result in TPC retaining 50% of the initial payment. No refund requests will be granted after July 21, 2026.

TPC reserves the right to resell sponsorships not paid in full, without notice or refund, after July 16, 2026. TPC also reserves the right to deny exhibit space to companies with an overdue account balance with TPC or any of its affiliates.

In the event of cancellation of the Exhibit Hall due to fire, strikes, government actions (including but not limited to actions related to domestic terrorism or war), or other causes beyond TPC's control, TPC shall not be held liable for its failure to hold the Conference and Exhibit Hall. TPC will determine the amount of exhibit fees, if any, to be refunded.

EXHIBITOR BOOTH POLICY
Full payment for exhibit space is due at the time of registration if paying by credit card.
If paying by check, payment is due within 21 days of registration. If taking advantage of special pricing, payment is due according to the terms of that special pricing.

Payments made by check should be mailed to:
Texas Payroll Conference
Attn: Exhibitor Chair
1732 Milestone Ridge
Lewisville, TX 75067
 

CONTACT INFORMATION
The Texas Payroll Conference invites you to visit our website at www.txpayrollconference.org to obtain the most up-to-date information and to see which sponsorships are still available. You may contact our Meeting Planner, Donna Hoye, at 972-953-8822 or by email at [email protected] or [email protected]

SPONSORSHIP PAYMENT POLICY
Payment terms for sponsorships are outlined in your contract, and an invoice will be provided specifying all payment due dates. After July 16, 2026, full payment must accompany the signed sponsorship contract.